Privacy Policy

This Privacy Policy describes how Open Mind Ledger collects, uses, and protects your personal information when you use our platform.

1. Information We Collect

We collect information you provide directly to us, including:

• Account information (name, email, password)
• QuickBooks Online data you authorize us to access
• Billing information for subscription management
• Any information you submit through our platform

2. How We Use Your Information

We use the information we collect to:

• Provide, maintain, and improve our services
• Generate financial dashboards and reports
• Enable tax planning and budgeting features
• Process payments and manage subscriptions
• Send important service updates and notifications

3. QuickBooks Online Data

When you connect your QuickBooks Online account:

• We access your financial data solely to provide our dashboard and reporting services
• We do not store your QuickBooks credentials
• Access is managed through secure OAuth 2.0 tokens
• OAuth tokens are encrypted at rest using industry-standard encryption
• You can disconnect your QBO access at any time

4. Data Security

We implement appropriate security measures to protect your personal and financial information:

• All data is encrypted in transit using TLS 1.2+
• Sensitive data is encrypted at rest
• Regular security audits and vulnerability assessments
• Access controls and authentication requirements

5. Data Retention

We retain your data for as long as your account is active or as needed to provide services. When you disconnect a QBO company, we retain historical reports for 30 days before deletion. You may request data deletion at any time.

6. Third-Party Services

We use trusted third-party services to operate our platform:

• Intuit QuickBooks - Financial data integration
• Stripe - Payment processing
• Anthropic - AI-powered insights (optional)
• Railway - Cloud infrastructure

7. Your Rights

You have the right to:

• Access your personal data
• Correct inaccurate data
• Request deletion of your data
• Export your data in a portable format
• Withdraw consent for data processing

8. Cookies

We use cookies to provide and improve our services. See our Cookie Policy for details on the types of cookies we use and how to manage them.

9. Changes to Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of significant changes via email or through the service.

10. Contact Us

For privacy-related questions or requests:

• Privacy Inquiries: privacy@openmindledger.com
• Data Requests: dpo@openmindledger.com